Privacy Policy

Last Updated: January 20, 2025

1. Introduction

Welcome to ThoughtTap ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI prompt optimization software, including our VS Code extension, web application, and related services (collectively, the "Service").

We are committed to protecting your privacy and ensuring transparency about our data practices. This policy applies to all users of ThoughtTap services.

2. Information We Collect

2.1 Information You Provide Directly

• Account Information: Email address, username, and billing information when you create an account or subscribe to our Pro tier
• Payment Information: Credit card details and billing addresses (processed securely through Stripe)
• Support Communications: Messages, feedback, and support requests you send to us
• Custom Rules and Templates: Personal optimization rules and templates you create within the application

2.2 Automatically Collected Information

• Usage Analytics: Feature usage patterns, optimization frequency, and performance metrics
• Technical Information: Device type, operating system, browser information, and VS Code version
• Error Logs: Crash reports and error messages to help us improve the service

2.3 Information We Do NOT Collect

Your Code and Prompts: We do not collect, store, or transmit your code, prompts, or optimization results. All prompt optimization occurs locally on your device or through your own AI provider API keys.

3. How We Use Your Information

We use the collected information for the following purposes:

• Service Provision: To provide, maintain, and improve ThoughtTap services
• Account Management: To manage your account, process payments, and provide customer support
• Communication: To send you important updates, security alerts, and marketing communications (with your consent)
• Analytics: To understand usage patterns and improve our features
• Legal Compliance: To comply with applicable laws, regulations, and legal processes
• Security: To protect against fraud, unauthorized access, and other security threats

4. Our Privacy-First Architecture

4.1 Local Processing

ThoughtTap is designed with privacy as a core principle. Your prompts and code are processed locally on your device using our rule-based optimization engine. We do not send your prompts or code to our servers.

4.2 AI Provider Integration

When using Pro tier AI-powered optimizations, you provide your own API keys for AI services (OpenAI, Anthropic, Google AI, etc.). We securely store these keys locally and never have access to them. Communications with AI providers are direct from your device using your own credentials.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share information in the following limited circumstances:

5.1 Service Providers

• Payment Processing: Stripe for secure payment processing
• Analytics: Privacy-focused analytics providers for usage insights
• Infrastructure: Cloud hosting providers for our website and services

5.2 Legal Requirements

We may disclose information if required to do so by law or in response to valid legal requests.

5.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of that transaction.

6. Data Security

We implement appropriate technical and organizational measures to protect your information:

• Encryption: Data in transit is encrypted using industry-standard protocols
• Access Controls: Strict access controls and authentication requirements
• Regular Security Audits: Regular security assessments and vulnerability testing
• Data Minimization: We collect and retain only the minimum data necessary

7. Your Rights and Choices

7.1 Access and Correction

You have the right to access, update, or correct your personal information through your account settings.

7.2 Data Deletion

You can request deletion of your account and associated data by contacting us at support@thoughttap.com.

7.3 Marketing Communications

You can opt out of marketing communications at any time using the unsubscribe link in emails or through your account settings.

7.4 Cookie Controls

You can control cookies through your browser settings. See our Cookie Policy for more details.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

9. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations:

• Account Information: Retained while your account is active and for a reasonable period after deletion
• Payment Information: Retained as required for tax and legal compliance
• Analytics Data: Anonymized and aggregated data may be retained for analytical purposes

10. Children's Privacy

ThoughtTap is not intended for use by children under 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will delete it promptly.

11. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect and how it's used
• Right to delete your personal information
• Right to opt-out of the sale of personal information (note: we do not sell personal information)
• Right to non-discrimination for exercising your privacy rights

To exercise these rights, contact us at support@thoughttap.com.

12. European Privacy Rights (GDPR)

If you are located in the European Union, you have additional rights under the General Data Protection Regulation:

• Right of access to your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing

To exercise these rights, contact us at support@thoughttap.com.

13. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

• Email: support@thoughttap.com
• Subject: Privacy Policy Inquiry